Simplify Your Worklife

We’re excited to release some commonly requested features you’ve asked for!

Streamlined Bulletin – it’s even easier to view activity and comment on it! We added profile photos to make it a snap to quickly glance at the Bulletin and see what your connections are working on.  We also added most comments at the top, next to the user’s name, so you can immediately see what they are talking about. And finally, we moved the project name to the far right to reduce clutter.

Drag and Drop Milestones – you can now re-order milestones in the order you would like to complete them!  This is a great way to create simple dependencies between milestones (e.g., move “Milestone C” before “Milestone A”).

Apply Milestone Dates to Tasks – you can now set the milestone date to all tasks underneath it. For example, if “Milestone A” has a date of March 31, 2010, you can click “Update Task Dates” and all tasks in that milestone will have their due date changed to March 31, 2010.  This is a simple way to create loose, date-based dependencies between tasks.

Immediately Add Tasks to Milestones – you can now add a task to a milestone from the “Assign Task” tab or within each task pop-up.  Manymoon will even auto-complete milestone names for you. This should be a fantastic time saver!

As always, let us know what you think and how you’re using Manymoon to be more productive!

Tags are commonly used online to help label and organize information.  You might be familiar with tagging photos or bookmarks online and know it’s a great way to discover new information.

You can now tag any task, project, document, link or event, even yourself, in Manymoon!  Just click on any tag and you will see a list of all associated information that you have access to.

For example, you might be working on a customer issue for ACME International.  You can create a task to track the customer issue and tag it “acme issue #5″.  You can schedule a meeting with the customer and upload a product manual – each with the same tag.  When you click on “acme issue #5″, Manymoon will show the task, meeting and product manual.

Here’s another example: you might be interviewing multiple people for a job position.  You can add each of their resumes to Manymoon and tag each as “job candidate”.  The next time you click on this tag, Manymoon will display a list of all relevant resumes you’ve come across.

This is just the beginning of what we’ll be doing with tags, so stay tuned!  And let us know how you use tags to get work done.

Privacy controls are critical when sharing information for work.  For example, you need the ability to share some information with colleagues and other information with customers.  If there’s an overlap, you have to copy the information in separate emails or projects and then keep track of versions and comments.

Not anymore.  Manymoon now provides advanced Project Privacy Settings.  With this feature, you can set permissions for what each project member can access and do within a project.  When you enable this feature, you can set a project member to ‘View Limited Data.’  This project member can now only view information shared explicitly with them (e.g., a task assigned to them) and not view any other project information such as project members, tasks, documents and links.  You can also select which project members can invite people to this project.

You can allow colleagues to view all tasks and documents in a project and then invite a customer who can only view the specific task assigned to them.

This is a great way to share information between multiple people without having to make copies of information such as tasks, documents and links.  Just go to a project home page and click ‘Edit’ to enable Privacy Settings.

As always, we’d love to hear what you think of this feature and how you use it.

Sharing documents is a fundamental part of working in groups, large or small.  Most people in the workplace still share documents through email, which can be a hassle.  It’s easy to lose track of which version different people are using and it’s difficult to access your files when you’re away from your computer.

Today we are making file sharing and collaboration easier with the ability to upload any file to Google Docs directly from Manymoon.  Now you can upload and store any type of file to Google Docs right from your team space on Manymoon.  Using Manymoon, you can seamlessly attach these files to your online tasks, projects and events.  For example, in addition to documents you might have pictures (.jpg files), diagrams (.png files) and custom files (.psd, .dwg, etc) that are part of your project.  You can now use Google Docs as your consolidated file storage for the entire project!

Your storage quota is managed in Google Docs which allows you to focus on getting work done instead of worrying about how many files are being attached to the project.

To get started, create a project or task in Manymoon, invite your collaborators and attach any files from your computer. You now have the option to store the files in Google Docs:

Manymoon manages file permissions and automatically shares files only with people who have access to that task, project or event.  You can access these files, along with the rest of your Google Docs, from within Manymoon.  You can also scan a list of the files you’ve uploaded and easily see which tasks and projects they’re associated with in Manymoon:

We hope you enjoy this new integration of Google Docs and Manymoon. As always, we’d love your feedback!

Read more at the Official Google Enterprise Blog.

Get started on Manymoon.

One of the benefits of Manymoon is how it dramatically reduces the amount of emails in your inbox. But email is still used for notifications such as newly assigned tasks, shared links, status updates and invitations to projects.

We have updated Manymoon notifications so that email replies will automatically be stored in that task, link, project or bulletin. This is a great way to make sure that email conversations aren’t lost but instead tracked and organized in Manymoon.

The feature is simple, and automatic, to use.  It also works with any email application (Outlook, Google, Lotus, etc).

First do something like create a project in Manymoon and invite members.

Project members automatically receive an email from Manymoon.  You can also decide not to have Manymoon send an email notification if you like.

Project members can reply to this email however they like.  They still have all the flexibility that their email provides (e.g., Cc: people).

Each project member’s reply is automatically captured in the Project Bulletin!

This feature gives people the flexibility to continue using email if they like, but allows you to capture and share that valuable information in Manymoon instead of losing track of it in email inboxes. Every email reply now has context since it can now be associated with a task, project, status update or link in Manymoon.

Let us know what you think and thanks for using Manymoon!